Beginning-of-Term Course Checklist

• ClassFinder: Verify the courses for which you are the instructor of record by searching ClassFinder by term and instructor name. If this is incorrect, contact your department or the Registrar’s Office.
• Canvas Dashboard: Review the Canvas Dashboard to see your active courses. Canvas pulls course information from the same source as ClassFinder.
  • Check Enrollment: Review student enrollment in the People area.
  • Check Accuracy: If the latest updates are not reflected in Canvas, contact CanvasHelp@wwu.edu.
  • Customize the courses listed on your Dashboard based on preference, current term, quarter, semester, etc. You can also customize your personal view of the “Card View Dashboard” with display order, course nicknames, and card colors. 

• Modality: Each course listed in ClassFinder shows "Delivery" as Face-to-Face, Hybrid, or Online.
• Location: Each course listed in ClassFinder shows a Location. Building names and abbreviations can be found on the Campus Map.
• Classroom Details: See photos and classroom technologies available in all ATUS-managed classrooms.
• Books/Course Materials
  • Bookstore: Information for Faculty - books, course packs, etc. (due several months before each term)
  • Western Libraries: Information for Faculty - course reserves, subject librarian assistance, etc.

• Help & Consultation: Whether you are new or well-seasoned to teaching at Western, we welcome consultation appointments.
• Professional Development: We offer self-paced courses, recordings, presentations, webinars, and live help sessions.
• Teaching Online? WesternOnline has you covered! Make an appointment with one of our experts in online course design, delivery, and best practices.

• Recording in Zoom: If you plan to record lectures, consider your options for recording in Zoom and transferring those recordings to Panopto for better archival and permissions management.
• Recording in Panopto: Our Panopto Video Management System automatically captions videos, allows for light web-based editing, and the ability to manage viewing permissions. Learn more: Panopto Highlights, record and edit in Panopto, Panopto Video Library Canvas course.
• High production value recordings: Contact ATUS Video Services or the Digital Media Center to explore possibilities.

If you are teaching in ATUS University Classrooms, the computers at the teaching podiums are automatically kept updated. 

• Update Zoom - This tool requires frequent updates to maintain the best security protocols. Some updates are required and will run when you launch the program, and some are optional and can be updated manually (Profile menu, Check for Updates).
• Pronoun Customization on Online Services - customizations available in Office, Zoom, Banner, etc.
• Set up Teams to Pronounce Your Name - Help students to pronounce your name or encourage students to share their name pronunciation.

Cross-listing allows you to move student enrollments from two or more sections of the same course and combine them into one Canvas course environment. CanvasHelp offers this process as a service, within two working days, by using the Cross-list your CRN Courses in Canvas form. This is ideally completed prior to adding content, but if course content is already in place, be sure to indicate which course is the “main” course on the request form.

To bring content (not student data) from a past course into the new one, you can use the course import tool in Course Settings to import either all content or select content.

If another instructor says you can copy content from their class, have them email CanvasHelp@wwu.edu to give permission for us to add you as a teacher to their archived class. This will give you the ability to import content.

• Select Options: It can be advisable to eliminate announcements from the import and customize the dates yourself after the import.
• Review: Check course settings, review and organize content, and remove unneeded content before publishing your course.

If creating a new course, look for ideas in Canvas Commons (left blue bar; importable examples), the Teaching Handbook, WesternOnline Teaching Hub, and the Teaching & Learning Cooperative (TLCo-op). If you would like a "sandbox" course to play in and develop content--not linked to a CRN course, use the Manual Enrollment Canvas Course Request.

Review the Syllabus, Files, Modules, Pages, Quizzes, Assignments, Announcements, and Discussions pages. Removing items from a module does not delete the items from your course. If you need to delete an item, go to the index page for that kind of content.

Syllabus

Add the current syllabus to your course using the Course Syllabus tool, which gives you the option of displaying all gradebook item due dates and calendar event dates at the bottom. Alternatively, your syllabus can be added as a File or a Course Page, and then added as an item in Modules. 

• Syllabus Guidelines - from WWU's Teaching Handbook
• Syllabi @ WWU - WWU syllabus policies for students in one place
• Ensuring Graded Elements Do What You Intend - WWU TLCo-op

Files and Pages

You can import or upload files, such as worksheets, readings, or lecture slides, or you can enter content onto course pages, which can be more easily read on multiple devices. Work toward making files accessible for all students and try using Sensus Access to convert files into more accessible formats.

• You can drag and drop files from your computer’s desktop to the files area.
• You can drag and drop files from your Canvas personal files into course files.
• Folders can be used to organize files in your course, group, or personal files.
• You can edit permissions for files, including setting the state of the file (published or unpublished), restrict file access to students who have the link, and schedule availability dates for the files.

Assignments and Quizzes (if using)

Your gradebook will consist of any assignments, quizzes, or graded discussions that you create. If you have graded activities that are not online, create “no submission” assignments in order to generate a gradebook column.

• Update Dates & Availability: Assignment due dates and availability can be edited all at once via the Edit Assignment Dates option.
• Set Up Grades: Verify the Gradebook is arranged according to your grading policy and your syllabus.
  • You can move the “Total” column from the far-right position to the far-left position next to the student list.
  • You can set Late Submission or Missing Submission policies.
  • You can customize the grading scheme for a class (what constitutes an A, B, etc.) based on percentage ranges, if the standard differs from what is communicated in your syllabus. 
• Select More Options: Under Settings>Course Details, scroll down to the “Description” field to find a subtle link called more options. This menu allows you to customize useful settings for Announcements, Discussions, and Grades.
• Set Up Assignment Groups (If Applicable): If you use weighted grading categories for your final grade calculations, you will want to add Assignment Groups to the Assignments page and assign weights to each Group. For example, you can assign weights when you have Homework as 25%, Quizzes as 50%, and Engagement as 25%. Each category can contain multiple graded elements, but the final "Total" column in the gradebook will calculate the grade based on these weights.
• Verify Grades: Complete your assignments as a student from Student View then enter the gradebook as a teacher to tally the “Test Student” grades. This is a great way to ensure any extra credit options are functioning correctly.

Third-Party Add-ons in Canvas

Instructors and other institutional representative can request third-party add-ons (a.k.a., LTIs, textbook publisher connections, etc.) by completing the Canvas LTI Request Form. Once a product is approved by our purchasing, contracts, information security, and accessibility representatives, they can schedule a consultation with CanvasHelp@wwu.edu to go over technical considerations.

Having clear communication strategies for your students sets everyone up for success. Let students know the best way and time to contact you, your preferences for providing assistance, and what kind of communications and response time they can expect from you. 

Notifications

To ensure you receive communications from Canvas, manage your notification preferences and contact methods in your Canvas account. You can also manage notifications for a single course to selectively override the account settings. Students can do this as well.

Announcements

Create a new Welcome announcement that will get sent as soon as you publish the course. You can also schedule future announcements to be released on certain dates. Imported (used in past courses) announcements will be viewable by students, but they will not receive a notification.

Office Hours

When adding office hours, consider that online office hours can be very effective even with in-person courses.

• Online Office Hours in Canvas, Zoom, & Calendly
• Reclaiming and Diversifying College Office Hours 
• Making Your Office Hours Accessible

Choose Home Page

The Home Page, associated with the Home link in Course Navigation, is the first impression of a course and can be customized to best fit your needs. 

• Recent Activity (default)
• Course Modules
• Assignments 
• Syllabus
• Page (Front Page): Before you can select this option, first create a custom Page with a welcome message, links, images, etc. and then set the page as a Front Page.

Communicate Identity

• Course Identity: You can upload an image (or a gif) in your course to provide a visual look for your course that will display for students. Note that no Alt Text is available, as these should only be functioning as a visual decoration for the course.
• Profile Picture: Consider setting a profile picture that represents you; students can see this image in areas such as announcements and discussion posts.

If you incorporate your own videos in Canvas, our Panopto Video Management System provides automatically-captioned videos that allow for light editing and the ability to manage viewing permissions. 

• Ensure Panopto Permissions are correct for videos to be accessible for students in your Canvas course. 
• Consider adding a link for this Student Panopto Reauthentication video to your course to prevent access issues.

Make sure your content is equitably accessible to all of your students.

Canvas

• Canvas Accessibility Checker
• Pope Tech Web Accessibility Checker
• Changing Start and End Dates - if students need access prior to first day of term

Panopto

• Panopto for Automatically-Captioned Videos

Course Design

• Accessible Online Course Design - Disability Access Center
• Accommodations Guide - Disability Access Center

To streamline the navigation viewable to students, you can show/hide course navigation items.

Dates are visible for students in several areas:

• Bulk Update Assignment Due Dates and Availability Dates all on one page! 
• Calendar displays graded/published Assignments, Quizzes, and Discussions with due dates as well as non-assignment calendar events.
• Syllabus page, at the bottom, displays graded/published Assignments, Quizzes, and Discussions with due dates as well as non-assignment calendar events. This can be hidden via Settings if preferred.
• Student View of Assignments is different and can be viewed by due date or type.

Review your course content from Student View to experience your course from a student perspective. Using Student View adds a test student to Grades only viewable to you. While in Student View, you can submit work as a student would and then enter your Gradebook as a teacher to view any Test Student entries and test scoring.

You may want to select Validate Links in your Course Settings to ensure there are no broken links. Sometimes broken links are files or images that refer to a previous course, viewable to you but not to students.

Once everything looks good in Student View, including any assignments or modules you want them to see, be sure to publish your course.

• Announcements that are made prior to publishing or that were imported from another class will appear in Canvas but students will not receive separate notifications for those announcements. The best practice is to create new announcements after the course is published.
  • Set announcements with a delayed release on a preferred date.
  • Show most recent announcements on your home page.
• Attendance/Roll Call - If you have enabled Attendance (Settings > Navigation), a new Roll Call assignment will automatically appear in Assignments once you publish the class, placed in the first Assignment Group. Be sure to set it up properly and promptly so avoid student confusion.
  • Not graded? Check the Roll Call options to omit it from the gradebook or final score. Do not set value to 0.
  • Pick a group: If you use more than one Assignment Group, you may want to move Roll Call into an aptly named group. 
  • Set a value: If you use weighted assignment groups, place the Roll Call assignment (leave it at 100 points) into a weighted assignment group worth the value noted on your syllabus, such as 10%.