Open an Outlook Shared Mailbox

If you have permission to use a shared mailbox, you can access it using the Outlook client or using OWA in Web browser.

Office 365 for Windows

1. Open the Outlook Desktop client and click the File menu in the upper left, then select +Add Account

Click File, then in the Info area click the +Add Account button

2. Type the name of the Shared Mailbox you'd like to open and click Connect

Type the name of the shared mailbox you'd like to open and then click Connect

3. Erase the name of the mailbox that appears in the verification window, then enter your own Universal username@wwu.edu instead.

Once you've filled in your Western email, select Sign in

4. Enter your universal password and approve any Authentication request, if prompted 

Enter your universal password and click Sign in, approving any authentication requests that arise
Use your authentication method if prompted to approve the sign in via your account

6. Click Done, then close and restart Outlook to see your new Shared mail resource in the lowest left portion of the inbox pane.

Click Done and then Restart Outlook to proceed

Outlook 2013/2016 for Windows

  1. Open the Outlook client and click the FILE menu, then click + Add Account
  2. Type the full email address of the Shared Mailbox you would like to add
  3. Click Sign in with another account to sign in with your own credentials:
  4. Enter your username@wwu.edu :
    Enter your real email address - your username@wwu.edu
  5. Enter your universal password
  6. Click Sign in with another account again:
  7. Click your name:
  8. Restart your Outlook client to see your newly added mailbox in the left-hand pane

Outlook Office 365 for Mac (New Experience)

  1. Click Microsoft Outlook in the upper left and click Preferences
  2. Select Accounts and then click Delegation and Sharing underneath your account details
  3. Click the Shared With Me tab to the right, and then click the plus + button to add the Shared Mailbox you've been granted access to by searching for it in the provided window. Click the mailbox name to add it, and then click Done
  4. The Shared Mailbox will appear below your account on the left-hand pane, in addition to it's Calendar in the Calendar area. 

Outlook 2016 for Mac

  1. Go to Tools on the menu bar and select Accounts…
  2. Click the ‘+’ in the lower left corner and select New Account… to add a new account.
  3. Add your group mailbox email address and click Continue
  4. Click Sign in with another account and then enter your universal cloud username (in the form of username@wwu.edu) and password.
  5. Click Done
  6. You can change the Account description to the mailbox name. Close out of this window; the group mailbox will now be listed!

Access a shared mailbox using a Web browser:

  1. Login to OWA as yourself.
  2. Select your name in the upper right corner
  3. Click the link to Open another mailbox...
  4. Search for the mailbox you wish to open
  5. Click Open when the mailbox is found.

Mobile Devices

The Outlook app for iOS and Android allows you to add a shared mailbox from the settings. 

If you are not able to access a shared mailbox in the Outlook client:

First try to open the mailbox using a Web browser as described below. If you can access the mailbox using a Web browser, try removing the mailbox and re-adding it to Outlook. If it was recently created, there may be a delay between when the inbox is created and when it's in a fully usable state. If you're not sure if you have permissions to a shared mailbox, simply email the ATUS Help Desk to verify that you have access to that mailbox.

If the mailbox will not open for you, contact the Help Desk for assistance.