Export your email, calendar, contacts and tasks

Outlook Desktop Application

Note: Emails can only be mass exported as .PST files from the old version of the Outlook desktop application. For instructions with screenshots, please see Microsoft's documentation.

  1. Open Outlook and then go to File > Account Settings > Account Settings
  2. Click your email account and then click the Change button
  3. Move the Mail to keep offline slider all the way to the right so it says ALL
  4. Click Next and then Finish.
  5. Restart Outlook.
  6. Wait until you see the message in the bottom righthand corner of Outlook that says "All folders are up to date."
  7. Go to File > Open and Export, and then click the Import/Export button.
  8. Select Export to a file and click Next
  9. Select Outlook Data File (.pst) and click Next
  10. Select the mailbox you would like to export and make sure that the include subfolders option is checked before you click Next
  11. Click Finish. You will be prompted to create a password for your data file. You do not need to enter a password. Just leave the password fields blanks and click the OK button. If you do set a password, this exported mail file will not be able to be opened without the it. We will not be able to reset this password for you.
  12. Wait until the export process finishes. Close Outlook.

You can move/copy this file to an external hard drive or USB thumb drive, but make sure you have enough free space. The .PST file can be quite large depending on how much email you have. You will be able to open this file using the Outlook client on another Windows computer.

Tags & Topics